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The 7 finest company occasion administration corporations in Boston


Planning a vacation celebration or a night out together with your staff could be easy sufficient, however what about company occasions the place the stakes are greater? Issues like: 

  • fundraising occasions and galas
  • essential board conferences or commerce exhibits
  • massive conferences or staff incentive journeys 

In the case of organizing a company occasion, issues can grow to be advanced shortly. There are such a lot of touchpoints to contemplate, from the planning course of to public relations to coordinating with service suppliers and leases and distributors. However with 98% of US federal staff agreeing that in-person occasions and conferences are “essential to advancing their company’s mission,” you may’t simply ignore occasions altogether. 

As an alternative, hiring an occasion administration firm can save your staff tons of complications and make it easier to create on-brand occasions that wow your attendees. 

Greatest occasion administration corporations in Boston

It doesn’t matter what kind of occasion you’re seeking to host, from fundraisers to board conferences to incentive journeys or extra, one in all these corporations can have you lined.

1. TravelPerk


TravelPerk is a best-in-class enterprise journey platform that empowers vacationers to attach with their colleagues in actual life. With TravelPerk, reserving, managing, and coordinating occasion journey is made straightforward.

TravelPerk prospects additionally profit from a complete MICE (Conferences, Incentives, Conferences, and Exhibitions) service. An in-house staff of occasion specialists is accessible that will help you with venue sourcing, reserving administration, timeline administration, obligation of care, and extra.

On account of hybrid and distant working, we acknowledge that corporations are more and more keen to assemble staff members in particular person. Our shut relationships with suppliers imply you’ll get one of the best deal, each time. You’ll additionally profit from consolidated invoicing and cost, all on the TravelPerk platform. 

Headquarters: Barcelona, Spain

Places of work: Boston, Chicago, Miami, London, Birmingham, Edinburgh, Berlin 

What forms of occasions can you propose with TravelPerk? 

We provide help for quite a lot of occasion varieties, together with:

  • Conferences of 2-50 attendees
  • Conferences of 50-1000+ attendees
  • Awards ceremonies
  • Charity nights
  • Crew constructing occasions
  • Hybrid occasions
  • Roadshows
  • Offsites

What occasion planning companies does TravelPerk supply?

TravelPerk affords occasion administration companies to prospects within the US, the UK, Spain, Germany, France, and different European international locations. These could embrace:

  • Group bookings
  • Audio/visible results
  • Incentive applications
  • Floor transportation
  • Theming and manufacturing
  • Undertaking bookings
  • Delegate registration
  • And extra!

We may be concerned in your occasion as a lot or as little as you need, relying in your wants. Request a demo beneath!

TravelPerk’s Conferences & Occasions staff might help you e book venues and get unique reductions on group journey

2. Nxtevent


Nxtevent has over 20 years of expertise internet hosting company occasions within the Boston space and past. As award-winning occasion planners and designers, they might help create every part from easy, elegant dinners to advanced, unforgettable conferences. 

Headquarters: Boston, Massachusetts

What kind of occasions can you propose with Nxtevent? 

Nxtevent focuses on memorable dwell occasions, together with conferences, night excursions, teambuilding, and particular occasions. 

What companies does Nxtevent supply? 

  • Invitation design and execution 
  • Venue analysis
  • Contract negotiation and administration 
  • Catering administration
  • Occasion decor
  • Leisure
  • and extra!

3. AE Occasions


AE Occasions is a premier Boston occasion coordination firm that manages high-end, production-level occasions for shoppers. They give attention to making certain the occasion aligns together with your model all through each element, whether or not it’s a milestone celebration or an annual assembly.

Headquarters: Boston, MA 

What kind of occasions can you propose with AE Occasions? 

They cowl the entire spectrum, from conferences and conferences to non-profit occasions and galas, marketing campaign launches and ceremonies and even digital and hybrid occasions. 

What companies does AE Occasions supply? 

  • Idea and branding work 
  • Strategic planning
  • Contract negotiation 
  • Vendor coordination
  • Occasion manufacturing and design
  • VIP luxurious experiences
  • Database administration
  • and extra 

4. Fortress Group


Fortress Group is an event-management firm in Boston that has labored with shoppers in dozens of industries from startups to Fortune 500 corporations. They give attention to 4 core parts: creativity, client-centricity, communications and connectivity. 

Headquarters: Boston, MA 

What kind of occasions can you propose with Fortress Group? 

They’ll deal with something from conferences to conferences, company incentive applications to particular occasions, anniversary campaigns, product launches and non-profit galas. They will additionally handle hybrid and digital occasions. 

What companies does Fortress Group supply? 

  • Occasion manufacturing
  • Occasion sustainability 
  • Price range administration 
  • Occasion advertising
  • Leisure / leisure exercise coordination
  • Submit-event evaluation 
  • Web site design 
  • and extra! 

5. SYB Occasion Planning


This New England-based occasion planning firm focuses on making certain that your occasion flawlessly matches your model and creates an distinctive expertise for you and your company. 

Headquarters: Boston, MA

What kind of occasions can you propose with SYB Occasion Planning? 

They handle conferences, banquets, galas, receptions, shopper appreciation occasions, vacation spot occasions and extra. 

What companies does SYB Occasion Planning supply? 

  • Catering and bar companies
  • On-brand occasions 
  • Charity occasions
  • Vendor relationships 
  • Sponsorship administration
  • and extra!

6. Corinthian Occasions


Corinthian Occasions is a full-service occasion firm with 20+ years of expertise specializing in high-touch, memorable occasions and experiences. They’re additionally vacation spot managers, permitting your company to expertise the fullness of a metropolis throughout their go to. 

Headquarters: Boston, MA 

What kind of occasions can you propose with Corinthian Occasions? 

They focus on destination-focused occasions, particular occasions, conferences, and conferences, however can even coordinate suppose tanks, festivals, symposiums, tradeshows and extra. 

What companies does Corinthian Occasions supply? 

  • Venue choice and contract administration
  • Transportation logistics
  • Airport Meet & Greet
  • Hospitality and staffing
  • Occasion design and manufacturing
  • Audio system and headliners
  • Visitor communication 
  • and extra!

7. Rafanelli Occasions


Rafanelli Occasions works with organizations of all sizes, from Fortune 500 corporations to non-profits, to create distinctive, world-class occasions that go above and past and showcase your model and mission. 

Headquarters: Boston, MA

Different Places of work: New York, NY, and Palm Seashore, FL

What kind of occasions can you propose with Rafanelli Occasions?  

They’ll handle occasions as much as 15,000 attendees, together with galas, fundraisers, award ceremonies, after-parties, incentive journeys and extra. They will additionally coordinate hybrid or digital occasions. 

What companies does Rafanelli Occasions supply? 

  • Actions coordination
  • Price range planning
  • Leisure
  • On-site administration
  • Assembly planning
  • Itineraries and timelines
  • Transportation 
  • and extra!

The underside line

Whether or not you’re planning an annual board assembly or a night gala, internet hosting 10,000 attendees for a convention or inviting simply your 20-person government staff, having an occasions administration firm in your facet makes it a lot simpler to have a profitable occasion.

If you happen to’re on the lookout for a reliable accomplice on your subsequent occasion, TravelPerk is right here for corporations of all sizes and styles. Our all-in-one company journey administration platform allows you to manage firm occasions that convey everybody collectively, for a fraction of the price. 

Say goodbye to messy spreadsheets and lengthy electronic mail chains, and say hey to managing your attendees, venues, scheduling, journey plans and extra in a single user-friendly hub. 

To learn the way TravelPerk might help you handle unforgettable occasions, get in contact with the staff.



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